How Financial Institutions Can Effectively Deploy a Reputation Management Strategy

Reviews are the new referral: 80 percent of financial services prospects say online reviews are important to their journey. Even when they’ve already received a referral to visit a branch or check out a specific agent, advisor, or MLO, people still feel inclined to check out their reviews before making a decision. But as more people write and reference reviews, review volume has increased by 40 percent over the last year alone — making it increasingly difficult to manage your brand’s reputation at scale.

But you can’t just opt out: managing reviews is incredibly important for business. On average, our research shows financial services and insurance brands that respond to reviews are rated .36 stars higher than those that don’t, and brands that generate reviews are rated 1.1 stars higher than those that don’t.

Further, we found that financial services and insurance brands rated 4-5 stars receive roughly 45% more search impressions than those that are rated 1-4 stars. Why? Search engines like Google use reviews as a criteria when ranking businesses in search. In fact, Google almost always pre-filters results to 4 stars and above when a search contains words like “best” or “great” – for example, “best life insurance agent near me.”

On average, our research shows financial services and insurance brands that respond to reviews are rated .36 stars higher than those that don’t, and brands that generate reviews are rated 1.1 stars higher than those that don’t.

Those rankings have real-world impact: brands rated 4-5 stars ended up receiving more phone call and website clicks than those rated 1-4 stars – by 15% and 18%, respectively.

It all boils down to one thing: financial services brands need an effective reputation management strategy. Here are four steps that will help you do it.

4 Steps To Effectively Deploy a Reputation Management Strategy

1. Determine which entities you want to manage reviews

When it comes to managing reviews, financial services organizations have a lot of “entities” to choose from. It’s not as easy as managing reviews for, say, a restaurant location: there are products, ATMs, branches, professionals, organizations, and even digital content (e.g. webinars).

Bring together key stakeholders at your organization to determine which of your entities are being reviewed and formally list each one. From your branches to your service professionals, forming a differentiated review management strategy can help you see better ratings and more engagement.

2. Decide when and how you want to manage your reviews

As we mentioned up top, there are actually quite a few things your organization can do with reviews: monitor, respond, and/or generate them. Let’s break those down.

If you want to monitor reviews:

To do anything with your reviews, it stands to reason that you have to start by keeping track of them, right?

Determine who you want to have visibility into your reviews, and what type of access should they have. Set up permission and access controls so users have access only to see — and potentially respond to — the reviews they are privy to.

If teams or members need to see certain types of reviews (negative reviews, reviews that contain certain keywords, etc.), set up notifications at any cadence that meet your specified criteria.

If you want to respond to reviews:

Give some serious thought to who will be responsible for responding to reviews — in each category you listed in step one. (After all, you don’t want every member of your organization responding to every review you get! That’s a fast track to chaos and confusion.)

Some ideas for responsible stakeholders might include:

• Marketing Team
• Branch Manager
• Financial Professional
• Human Resources
• Service Desk

If your team doesn’t have the bandwidth to respond to reviews — and many organizations don’t — you can consider working with an outside partner (ahem, like Yext) to respond on your behalf using their expertise and best practices.

Then, whether you’re working in-house or with a partner, figure out how you will respond — without typing and deleting all day long. Will you use templates, Intelligent Review Response (IRR), Knowledge Assistant, or freeform text?

Lastly, you’ll need to determine if you want to set up review response workflows — and if so, decide which teams need to oversee and approve responses before they hit the web so that everything runs smoothly.

If you want to generate reviews:

What’s the best way for your organization to send out review invitations? Do you want to automate the process via API and have any action (e.g. new policy written) trigger an invitation at your specified cadence, or do you prefer to upload customer contact info into a platform like Yext via a spreadsheet and send out invitations manually? (For a pro tip, see the best practices section at the bottom for our recommendation on when to send out review invitations.)

Secondly, do you want to generate first-party reviews or third-party reviews? Both review types are important and can impact your SEO. (FYI: Yext supports first-party review generation for all entity types, but third-party review generation only for financial professionals.)

If you want to generate third-party reviews for your financial professionals — and remember, brands that generate reviews are rated 1.1 stars higher than those that don’t — then you must first decide which sites you care about most for review generation. We recommend Google, Facebook, and Zillow.

If you want to generate first-party reviews, what do you want your first-party collection pages to look like?

Next, determine where you want to display these reviews: you can include first-party reviews in marketing channels such as emails, checkout flows, promotions or special offers, but, most of all, the landing pages you’re collecting reviews for on your website. (If you’re working with a platform like Yext, we can help!)

Finally, you’ll also need to define your quarantine period. For a maximum of 30 days, the quarantine period prevents first-party reviews from being published on your website. Once reviews reach the end of their quarantine period, they will automatically be published on your website. This is important because you need to make sure that you can look over the reviews in this period of time — ensuring you don’t post any review that is inaccurate or that needs to be addressed separately on your site.

3. Define the goals of your reviews strategy up front so you can measure your success

First off, know that success will mean a lot of different things to different people in your company. For example, leadership will likely want to see increased overall performance, while individuals at the local level will be interested in the reviews of their specific products or services.

In order to properly evaluate your strategy, it’s important to determine the reporting metrics that each team cares about — as well as the delivery method and cadence that best suits them. Flexible reporting and dashboard tools allow you to use pre-built, or create your own customized reports to see important metrics including response rate, response time, review count, average rating, and more, as well as the ability to export and share those results with anyone who needs to see. (Note: Yelp data cannot be exported as Yelp’s rules and guidelines do not allow exporting of full-text Yelp data outside of any platform, including Yext. This is NOT exclusive to Yext – no Yelp partner can provide this functionality.)

Define your goals — increasing star-rating? Boosting clicks? — and the corresponding metrics up front, so that everyone on your team understands what success looks like, and so you can ensure that you aren’t moving the goal posts as you work.

4. Get everyone within your organization excited to implement this reputation management strategy

Even if you know you need a reputation management strategy, it can be a challenge to get everyone equally on board. Here’s a guide to why different roles within your organization — who might not typically buy into reputation management! — actually have a significant stake in implementing it.

A. Your Head of Distribution:

Reputation management helps you drive more revenue for your firm. Look at it this way: reviews are left on branches and financial professionals even if you don’t participate in them. And typically, organic feedback tends to be rated lower than feedback that is proactively generated.

That’s because only 19% of customers leave a review after a positive experience with a bank, and only 18% with an insurance agent. The data that backs this up: the average rating for financial services and insurance customers that DON’T generate reviews is 3.79 stars while the average rating for financial services and insurance customers that DO generate reviews is 4.89 stars. And remember: with those higher ratings come better click-through-rates (CTRs), which means more customers and massive increases in incremental revenue.

Other good news: driving more clicks and higher revenue through reputation management is a low lift for your sales team. The main responsibility of your sales team consists of responding to their own reviews — pending your team determines that financial professionals should respond) which, on average, works out to be only about 1 review per week.

Finally, if any training requirements are needed, companies that are working with Yext have a number of self-serve and white glove premier offerings to ensure your sales teams are equipped to take advantage.

B. Your IT department

If you’re working with a platform like Yext to develop your reputation management strategy, there are a variety of benefits for your IT department. This includes setting up automatic triggers from a CRM (like ETL or API, for example), as well as giving you analytics integrations into data visualization platforms. Learn more here.

C. Your financial professionals

Why should individual financial professionals care? Well, reviews are happening no matter what — and at least with a reputation management strategy in place, you can see what people are saying, gain insights on ways to improve, and reaffirm what’s working in your performance.

A bonus? When you generate reviews instead of just passively receiving them, the feedback tends to be more positive!

Reputation management best practices

Ready to dive into a few more best practices? Here’s a list of the top three for monitoring, responding, and generating reviews — with some fun bonuses for Yext customers.

Review Monitoring Best Practices:

1. Create Sentiment Analysis Collections: While “sentiment analysis collections” sounds a bit complicated, this really just means that you should build groups of related keywords to track the overall sentiment of themes that you care about. Doing so gives you a better idea of what your customers are talking about, as well as how your brand is doing in certain types of reviews on certain topics. For example, you could include groups like: COVID (covid-19, covid, covid19, mask, face mask, sanitized, hand sanitizer, etc), Customer Experience (staff, service, customer service, customer, customer care, staff member, etc), or Products (annuity, 401-k, term life insurance, FHA home loan, SilverX credit card, etc).

2. Set up notifications to see negative reviews as they come in: If you’re monitoring reviews, it pays to set up notifications on the most important sites like Google, Facebook, Yelp, and Zillow

3. Create dashboards to see important metrics: From rolling average rating to review distribution by time, make sure you can track key metrics and see how you compare to similar businesses, and more – and choose to view these reports on a daily, weekly, or monthly basis

Review Response Best Practices:

1. Switch up your review response text assets: When you change your response text every 2-4 months, you can help keep responses fresh.

2. Set up review notifications for negative reviews on main sites: Make sure you set up notifications on Google, Facebook, and your first-party sites so the appropriate person or team can respond to those reviews as quickly as possible – and it’s extremely important to prioritize responding to your negative reviews first. Of note: typically the best people to respond to reviews are those that are closest to the experience — but at the same time, organizations want to make sure responses are consistent with brand guidelines. In these scenarios, we recommend allowing your financial professionals or branch managers to respond to reviews, but have a legal or corporate team approve all responses before they hit the web. (Bonus: you can easily set up custom workflows within Yext to achieve this!)

3. Create dashboards on important metrics: With Yext, you can create dashboards to see metrics like response rate, response time, keyword mentions, keyword sentiment, and more – and choose to view these reports on a daily, weekly, or monthly basis

Review Generation Best Practices:

1. Send out review invitations right away: You’ll get the best response if you ask customers to review via API right after a product was purchased, or a transaction was made.

2. Set up a quarantine period: As we mentioned up top, when it comes to generating first-party reviews, we recommend a quarantine period of at least 7 days to give your team enough time to take action on reviews, like flagging or responding to them, before they are published on your website.

3. Publish all reviews on your pages to build better brand trust, and also to comply with search engine review publishing guidelines: Review gating or selectively only publishing positive reviews not only goes against sites like Google’s guidelines, but consumers are also less likely to trust your brand. According to this study conducted by PowerReviews and Northwestern University, consumers are less likely to trust a 5 star rating when making a purchase

4. Create dashboards for your branches and professionals: To better evaluate performance, you can create reports to see the success of your reputation management strategy over time.

Bonus: Using Yext’s Report Builder, you can easily analyze if there’s a correlation between the number of clicks your branches and professionals get in search, and their average rating. What to look for? Branches and professionals that have better ratings and a higher review count receive more clicks!

An effective reputation management strategy can help your organization improve discovery in search, increase clicks, and ultimately drive more revenue. If you see the value — remember, brands rated 4-5 stars receive more phone call and website clicks than those rated 1-4 stars — get ready to start building your reputation management strategy today.

Click here to learn more about how Yext can help.